Welcome to Document Scanning Solutions (DSS):
Document Scanning Solutions is proud to offer affordable document scanning solutions that can make your company more efficient, more productive, save your company money - which ultimately can make your company more competitive.
Paper scanning to electronic files
OCR (Optical Character Recognition)
Microfilm to electronic files
Negative or photograph scanning
Wide format scanning
Simplify Access and Flow of Information
A single office worker typically maintains a two drawer file cabinet and spends between 30 minutes to 2 hours filing and or searching for documents per day. For he average 2000 hour per year employee, that can be 125 to 500 hours a year per or 6% to 25% of their time. Calculated at a modest $8.00 per hour that is $1000 to $4000 per year in wages alone for one employee.>>>>>>Back to Top
Consider your valued customer is asking a question about their product or service only to be told “I’m sorry, we will have to get back to you…..”, or “I don’t have your information available at this time…..” Customer satisfaction is imperative to a company’s survival and can not be chanced.>>>>>>Back to Top
Simplify Access and Flow of Information
A quick demonstration.
Exercise 1.
The next time you are on the phone and at your computer, see how fast you can find your favorite music file. If you are like the majority, you have a file with several MP3 songs in it. You open the file folder on your computer, read down the list of songs and click, you are done. Now go a step further and e-mail it to yourself.
Exercise 2.
Now try to find a particular file from your company’s file cabinet while on the phone, and then fax it.
The Point.
The point of these exercises is simply to demonstrate that within a few clicks of a mouse, you or your employee can have the information needed available while still on the phone with a client.
The Bonus:
No matter if it’s a picture, document, or even a hand written note, it can be printed, faxed, e-mailed in a matter of seconds and is an exact replica of the original.>>>>>>Back to Top
Virtually eliminate lost, misfiled or destroyed documents
Archived files are electronic, which means that they can be copied or backed up easily and stored in various locations so you don’t have to worry about what would happen if a document or documents where no longer accessible. >>>>>>Back to Top
To understand the benefits of Archive Services Company in relation to cost savings, we invite you to explore our “Cost Savings” page as there are so many cost benefits it is difficult to sum up.>>>>>>Back to Top
Again, archived files are electronic, that means that they can be copied or backed up easily and stored in various locations.>>>>>>Back to Top
OCR or Optical Character Recognition offers the ability of generating text from a scanned document so it can be edited via your word processing software. >>>>>>Back to Top
Adobe Acrobat Portable Document Format (PDF).
PDF has become the de facto worldwide standard for the reliable distribution and exchange of electronic documents from private business to government. In addition, viewing PDF files is done via a free download. PDF is an exact copy of your documents regardless of origin. PDF files can be enhanced with additional features like bookmarks, hypertext links or even thumbnails for your convenience. >>>>>>Back to Top
Optical Character Recognition (OCR)
When a person reads a document, they are recognizing the basic shapes of letters used to make words. OCR is a electronic software version of "reading" or "recognizing" text and capturing that information so it can be exported to another software such as Word or used simply for searching within that document. OCR is necessary in order to use full-text indexing and searches. OCR engines can generally only recognize typed or laser-printed text, not handwriting. >>>>>>Back to Top
The problem for most companies is not being able to find their information; it’s simply the amount of time devoted to filing it in an organized manner, then retrieving it again when it’s needed. The benefit of being able to quickly obtain the information you are looking for and easily distribute it is simply priceless. DSS indexes and scans your documents into electronic files making them easy view, print, fax, e-mail or store. You and your employees can have more time to concentrate on other tasks and will allow you to enjoy greater productivity, meet compliance regulations, and ensure the security of your most important documents.>>>>>>Back to Top